How To Set Up A Dropbox Shared Folder

Overview

This certificate explains how binder settings and permissions function in U-Grand Dropbox.

Folder Types

You should recognize and sympathise the different types of folders in U-M Dropbox.

Folder Image	Clarification
	Blazon: Individual folder Owned past: You lot Icon: None
	Type: Shared binder Endemic by: You or someone at U-G Icon: People
	Type: External binder Endemic by: Someone exterior U-M Icon: People
	Type: Team Binder Endemic by: MCommunity grouping Icon: Buildings

Binder Sharing

Shared links

Shared links provide a useful way to quickly share a file or folder with the appropriate individuals without having to explicitly invite them to the content.

Note: You tin can't create a shared link to a restricted subfolder in a Team Folder. "Restricted" means that the subfolder has been shared using the Specific people option then that simply individuals invited to the subfolder will have admission to it.

Access levels

At that place are four access levels you can assign to a shared link (depending on your access to the file/folder):

• Anyone with link

The link is viewable by anyone who has access to it. Use circumspection when choosing this choice.

• Team members

The link is viewable past anyone at the University of Michigan with a U-M Dropbox business relationship. Choosing this option volition crave a user to sign in to a U-M Dropbox account.

Notation: When sharing a subfolder in a Team Binder, the shared link permissions will default to "Squad members." This means anyone with the link at the Academy of Michigan with a U-Grand Dropbox account tin can view the file. It does not mean only Team Folder members. If yous would like the shared link to employ only for the Squad Folder members, select "Simply people invited."

• People with password

The link is viewable by anyone who has the countersign. When someone opens the link, they'll need the password to see its contents.

• Only people invited

The link is viewable by only the individuals shared on the binder.

Caution: Do not choose this pick if the user you intend to invite does not accept a Dropbox account.

Additional settings

There are three additional settings you can utilise to shared links:

• Add together a password.
• Set up an expiration date.
• Disable downloads.

For more data on shared links and how to employ them, refer to U-M'south Share Dropbox Files Using Shared Links and Dropbox'southward Create and share Dropbox links with view-just access.

Subfolders

Shared folders and Team Folders have very different sharing structures bachelor for subfolders inside the root-level folder.

Shared folder subfolders

• You tin simply share a shared link with Tin view access at the subfolder level.
• You cannot add new collaborators with different permissions at the subfolder level.
• If you want to share the contents of the folder, you will need to give collaborators access at the root level for waterfall permissions to have upshot.
• Employ a Team Folder if you want to be able to have more than granularity in granting access at subfolder levels.

Tip: Do not move shared folders into non-shared folders equally this volition create issues if yous e'er intend to share the root/parent folder.

Team Folder subfolders

Subfolders in a Dropbox Team Folder can be shared with users who are not members of the Team Binder, MCommunity groups, and external (non-UM) users.
There are two options available when sharing subfolders in a Team Binder:

• Members of the Team Folder

All Team Folder members (i.east., the members of the MCommunity group used at the root level) will have access to the subfolder.

• Specific people

Only the individuals you invite to the subfolder volition accept access to it.

Important: If you do not invite the Squad Folder MCommunity grouping members to the subfolder, they volition non take access to it. Choosing Specific people does not automatically give access to the whole team. If you would like to add together the squad to the subfolder:

1. Click Share on the subfolder.
2. Click Share with members in the gray box.
3. Click Share to confirm.

Team Folders

All Squad Folder access and membership are managed by an MCommunity group at the root level. This means that individuals cannot be the sole root-level managers.

You must exist an Owner of the MCommunity group to request to create a Team Folder. Members of an MCommunity group should reach out to their MCommunity group possessor to asking a Squad Folder be created for that group.

Sharing files and subfolders within the Squad Folder can be managed past using MCommunity groups or individual invitations. Users in the MCommunity group must be listed equally members and not only owners of the group to be able to admission the content shared with that group in U-G Dropbox.

​Of import: External users and subgroups within an MCommunity grouping practice not sync with U-1000 Dropbox. You will need to invite them individually at the file and subfolder level.

When creating and managing a Dropbox Squad Folder, at that place are restrictions on sharing with external users. Since membership of the Team Folder is managed via an MCommunity group, anyone in that MCommunity should have access to all folders/files in the Team Folder (unless there are special restrictions put in place past the owner on specific content). Yet, any external users you include in the MCommunity group volition not take access to the Team Binder in its entirety like U-1000 users practice.

External (not-UM) members cannot be a "fellow member" of the Team Folder at the root level. Yous tin can only share files and subfolders inside a Team Folder with external users.

Note: By default, syncing Team Folders to your desktop is deactivated in the U-M domain. This helps to protect any sensitive university data from being synced to personal devices. Refer to Team Folders in U-K Dropbox for steps on how to suit these settings.

For more data on Dropbox Team Folders, refer to Squad Folders in U-Thou Dropbox.

Permissions

At that place are two levels of access you every bit an owner tin can grant a collaborator in U-M Dropbox: Tin view (viewer) and Tin edit (editor). The chart below includes what each part can and tin't exercise with shared folders.

Notation: Y'all cannot assign the Tin can edit permission at the file level in U-Thou Dropbox. All files are Can view unless Can edit access is given at the folder level in which the file resides. Only Microsoft Give-and-take, PowerPoint, and Excel files and Google Docs, Slides, and Sheets files tin exist assigned Tin edit permissions at the file level.

	Owner	Can edit (editor)	Can view (viewer)
View binder contents
View the members of the shared binder and their roles
Annotate on files in the folder
Edit folder contents
Invite and remove members
Change roles of other members
Cancel invites and reinvite members
Email members
Make another member the owner
Leave the folder
Determine who can be invited to the folder
Determine who can manage membership of the binder
Move shared folders into Team Folders
Unshare the folder

Source: https://documentation.its.umich.edu/db-folder-settings-perms

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